Under
the direct supervision of the Federal Aid Coordinator is responsible for
performing various duties related to applying, contracting, administering and
reporting grants for a large number of supervisory and technical personnel. Process bills, travel claims, maintain
employee records and work activity files. Duties include
accounting/bookkeeping. Prepare grant
applications, contracts and reports, duplicate and maintain files of grant
documents and reports. Assist in
preparation of reports and correspondence, and relieve supervisor of minor
clerical duties. Make appointments,
greet and direct visitors, answer telephones and make calls,
Must
have the ability to communicate effectively both orally and in writing. Must be
able to establish and maintain effective working relationships with others. May
lift and carry medium to heavy weight materials. May be required to
periodically travel out of town, with possible overnight stays.
JOB
DUTIES:
Responsible
for routine grant management duties and assisting the supervisor in preparing
grant forms.
Maintain
all Department grant files and records, including grant financial ledgers which
require financial accounting duties. Handle additional financial responsibility
and accountability of assets.
Use
personal computer and provided custom programs to establish eligible grant
electronic files and grant codes for eligible expenditures for record keeping
and reporting purposes.
Maintain
grant files of source documents and other information related to grant
activities.
Prepare
and obtain approvals for monthly and/or quarterly electronic requests for
reimbursement for appropriate grants.
Prepare
monthly federal aid coordination reports from information provided by field
personnel and supervisor. Assist in preparing annual grant performance and
final reports, duplicate and distribute as directed.
Prepare
grant cooperative agreements and corresponding letters to cooperators, obtain
required approvals and signatures and file with various grants as appropriate.
Record
revenue received by Division to grants as program income if appropriate.
Prepare
the schedule of federal financial assistance for annual federal assistance
financial and compliance audits and/or other audits as required.
Establish
and maintain grant ledgers, arrange meetings and inform participants of day and
time, place and receive telephone calls.
Greet
visitors and disseminate information, both verbal and printed.
Prepare
and mail interoffice memorandums, letters, etc., to Division employees and/or
the public.
May
lift and carry medium to heavy weight materials.
Must
have the ability to:
·
Lift
and carry materials up to 40 pounds.
·
Establish
and maintain effective working relationships, work independently, and be
professional and courteous with the public, employees, and other agencies.
·
Communicate
clearly and effectively in public speaking situations and be able to express
oneself clearly and concisely in writing.
·
Use
personal computer and various office equipment.
Requirements:
Education: High school diploma or
equivalent, and two (2) years formal training or education in business or accounting.
Preference is given for accounting skills. Please attach a copy of your official
transcript or documents showing formal training or education.
Experience: One (1) year previous related
experience.
Knowledge
and Skills: Above average knowledge of spelling, punctuation,
arithmetic, business English and standard office record keeping. Skills in operating a calculator, personal
computer, word processing, spread sheets.
Please apply online. Must attach a copy of transcript or
documents showing two (2) years formal training in business or accounting.
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